How does a franking machine work?

A franking machine works by weighing your mail item, letting you select the size and service, then automatically calculating the correct postage and printing it – along with the date, any advert and your logo – straight onto the item or a franking label.

How a franking machine works, step by step

1. Weigh the item. Place your mail item on the weighing scale built into the top of the franking machine.
2. Select size and service. Choose the size and service using the machine’s one-touch buttons and help screen.
3. Add a message (optional). Promote your business by adding an advert or message to the impression.
4. Let it calculate. The machine calculates the correct postage automatically.
5. Frank the item. Feed your letter or franking label into the printer slot to print the postage, date, advert and logo.
6. Collect and post. Take your franked mail and place it in your business posting box or hand it to Royal Mail.

The exact steps vary slightly by model and by the item you are sending, but this is a general overview that applies to most franking machines. If you need any help, please do not hesitate to contact us.

For a low-cost franking machine quote, click here.

Frequently asked questions

How does a franking machine calculate postage?

You place the item on the built-in scale and select the size and service; the machine calculates the correct postage automatically.

Where does a franking machine print the postage?

Directly onto the envelope, or onto a franking label for larger or awkward items.

Do all franking machines work the same way?

The general process is the same, though the exact steps vary by model and by the mail item you are sending.