How to address and package your mail correctly

To address mail correctly, write the full address clearly with the correct postcode and a return address. To package it correctly, cushion fragile items, mark them fragile, show the address clearly, and always pay the correct postage – a franking machine makes this accurate and cheaper.

How to address mail correctly

When addressing mail, write it out clearly so it reaches its destination easily. Remember to:

• Write the full address out.
• Use the correct postage for the size and weight.
• Write the correct postcode.
• Include a return address, so lost post can be returned to you.
• Write the address clearly.
• Use white address labels if your envelopes are dark.

Correct packaging

When sending a parcel, package it correctly so it is not damaged in transit. Remember to:

• Wrap fragile items in soft, cushioning material such as bubble wrap or polystyrene.
• Mark anything fragile clearly so it is handled with care.
• Make sure the correct address and postcode is clearly visible.
• Clearly write both the sender and recipient address.
• Pay the correct postage – using a franking machine, your local Post Office, or the Royal Mail price finder.

Also remember

There are restrictions to be aware of when sending mail:

• The size and weight of mail affect the price – and items that are too big may be refused.
• When sending abroad, certain items are prohibited. Check what you cannot send abroad.
• Some items are restricted with Royal Mail. Check the list of restricted goods.
• If your mail is valuable, urgent or needs tracking, choose the right service for it.

The postcode

The most important thing on a piece of mail is the postcode – it is how Royal Mail routes your post. Without it, or with the wrong one, your mail can be delayed or misdelivered. If you are unsure, use the Royal Mail postcode finder.

Get a low-cost franking machine quote and pay less for your postage, or view our full range of franking supplies here.

Frequently asked questions

Do I need a return address on my mail?

Yes – it means a lost item can be returned to you rather than disposed of.

What is the most important part of an address?

The postcode – it is how Royal Mail routes your mail to the right destination.

How should I package fragile items?

Wrap them in cushioning such as bubble wrap, mark the item as fragile, and make sure the address is clearly visible.